Everything Intuo does,on the record.
Visibility and control comes with every workflow. One screen shows what every job did today and what’s waiting on your team. Every job has its own switch and its own approvals. Every action leaves a receipt, and when someone asks what happened, the log answers. You can even ask Intuo about your clinic in plain words.
“What happened?” is an expensive question. Until the answer is one search.
Put in how often your clinic is asked, and how long the answer takes today.
Audit hours = audits a year × hours each. Dispute hours = disputes a month × 12 × hours each. Staff days = total hours ÷ 8.
See it, steer it, prove it. From one place.
Scroll to follow it ↓
You open Intuo in the morning, and every job has one row: done, waiting on your team, or failed.
Calls in progress, bookings, texts and hand-offs update as they happen, for each location or all together.
Anything waiting longer than the target you set moves to the top, with who it’s waiting on.
At day’s end your manager gets one line per job, each count with how it was counted, and every item keeps its receipt.
Owners and managers see everything. Your front desk sees what they need to act on.
Whatever you switch on, this comes with it.
Visibility and control isn’t something you buy. It’s how every Intuo workflow runs, from the first day.
The coordinators who run it. The person who signs off.
Every receipt lands twice: in Intuo, and in your own system.
| EHR | A booking | A call or message | A hand-off to your team |
|---|---|---|---|
| athenahealth | The appointment, with its EHR id | A document on the chart | A patient case in the work queue |
| ModMed | The appointment, with its EHR id | A patient document | Your team’s inbox |
| eClinicalWorks | The appointment, with its EHR id | A PDF on the chart | A task |
| AdvancedMD | The appointment, with its EHR id | A patient note | A patient note |
| Nextech | The appointment, with its EHR id | A document on the chart | Your team’s inbox |
| Elation | The appointment, with its EHR id | An uploaded document | Your Intuo queue |
Works with 20+ EHRs, including these and more. Deposits and payments land in your register. Take the dashboard tour →
What we set up with you once you’re onboard.
We work in your office beside your team for up to four weeks. Nothing runs on its own until it has worked on your real data, in front of your people.
- Days 1–3Roles and accessWe set up your people by role: front desk, managers, owner. Each sees what they should.
- Days 4–7Switches and approvalsOne table, prefilled in plain sentences: what each job may do on its own and what needs a yes, and from whom.
- Days 8–11Alerts and targetsYou choose who hears about problems, by text or email, and set targets for pickup, call-backs and hand-offs. We stage a failure so you see an alert arrive.
- Days 12–14Reports and receiptsYour first weekly report goes out. Together we find one past call, the change it made in your EHR and its log entry, and time it.
Don’t take our word for it. Look it up.
What clinics ask first.
Is this something extra we pay for?
No. Visibility and control comes with every Intuo workflow. Whatever you switch on, you get the screen, the switches, the approvals, the receipts and the reports with it.
Can I see what Intuo is doing right now?
Yes. The screen shows calls in progress, today’s bookings and messages, what’s waiting on your team and anything that failed, for each location or all together.
How do I stop a job?
Switch it off. It takes effect on the next call or message. Work already in progress finishes or waits in your queue, by the rule you picked, and the change is logged with your name.
What is Ask Intuo?
A plain-words way to ask about your clinic: which days next week have the most open time, or which sources brought new patients last month. Answers come from your own data, with the rows behind them. It only reads; it never changes anything.
Can I prove what happened for an audit or a dispute?
Search by patient or date. Each entry shows who or which job acted, what it did, when, and the record it touched. Export it, and the export itself is logged.
Who can see patient information?
Each role sees what it needs. Your front desk sees the queue; owners and managers see everything and are the only ones who can export.
Is it HIPAA compliant?
Yes. Intuo is HIPAA compliant, and we sign a BAA with every clinic before any patient data is read.
Start with one. Add the next when it pays for itself.
Gigi plus one job, live in your clinic and your chart. Pick the job that eats your team’s day and watch it get finished. It starts with a short call to connect your EHR, and we sign a BAA first.
Receptionist
Gigi on every call, booking straight into your EHR.
Front Desk
Gigi plus two jobs, like deposits into your POS and signed intake.
Growth
Everything in Front Desk, plus recall and cancellation fill to keep the schedule full.
Studio
Everything in Growth, plus AI Studio to build and change your own jobs. Coming soon.
Chart sync included in every plan · extra jobs from $150/mo · one-time setup $1,500
HIPAA compliant. A BAA with every clinic.
Patient data stays protected end to end. We sign a business associate agreement with every clinic before anything touches your chart.